Rental Agreement Terms & Conditions

CREDITS / REFUNDS

Golf car rental is based on a daily or event rate; therefore, Customer will be charged a full day’s rent no matter what time the golf car is picked up/delivered.  There are no hourly or half day rental rates.  Golf cars picked up late in the day will be charged a full day’s rental rate.  There are no credits or refunds for late pick-up or early return.  There are no credits or refunds due to inclement weather.  There are no credits or refunds if Customer misuses Equipment, leaves lights on and runs battery dead, or runs out of gas, resulting in inability to use Equipment.

 Definitions

1. WGCS – Refers to Willandale Golf Cart Sales
2. Equipment – Refers to all rental vehicles including 2-passenger, 4-passenger, 6-passenger, Workhorse (2-passenger w/utility box), Flatbed, Wheelchair Accessible and Ambulance golf cars.

Renting and/or Operating the Equipment:

1. Must be at least 18 years of age and have a valid driver’s license.
2. It is the Customer’s responsibility to adequately train any person driving the Equipment how to operate the Equipment, as well as safety policies, not WGCS’s responsibility.  It is the below signatory’s responsibility to obligate all users to this operating and safety policy.

3. Customer agrees to pay in the event the Equipment is lost, stolen or damaged, the full replacement or repair cost of the Equipment at retail value. Customer assumes and shall bear the entire risk of loss, theft, destruction, or damage of or to any part of the golf cars from any cause whatsoever, whether or not covered by insurance, and no such loss shall release Customer of his/her obligation under this Agreement in the event of loss or damage.

4. Do not operate Equipment under the influence of drugs, alcohol or any mind-altering substances.
5. Any reckless or unsafe driving will result in immediate forfeiture of the Equipment without refund.
6. Equipment is not to be driven off of the rental event property or operated on public roads.
7. All stickers, decals, and/or sticky residue MUST be removed from the Equipment before they are returned to WGCS.  Customer will incur a $100.00 cleaning charge per item if not removed.
8. Equipment is to be driven in a safe, slow and careful manner, and yield to pedestrians at all times.
9. Equipment must be returned to pick-up location, or designated area agreed upon between WGCS and Customer, on contracted return date and time.  Any Equipment not returned that WGCS must go out and retrieve, will be charged $250.00 tow fee per golf car/Equipment.
10. For safety purposes, tampering with or adjusting the Equipment to increase speed will result in the immediate surrender of the Equipment without refund and a $500.00 fine.
11. Never leave the keys in the Equipment when unattended. Equipment is to be locked at all times when not in use. If Equipment is found unattended and unlocked, a fine may be incurred by the Customer.
12. Never operate the Equipment with more passengers aboard then it is designed to accommodate or maximum weight capacity (ex: 2-passenger golf car capacity = 2 people max and less than 800 pounds max weight, 4-passenger golf car capacity = 4 people max and less than 1000 pounds max weight, 6- passenger golf car capacity = 6 people max and less than 1200 pounds max weight, workhorse capacity = 2 people max and less than 1000 pounds max weight).  No more than two (2) passengers per seat row.    Keep your entire body  and your  passengers’  bodies inside the Equipment  at all times and remember to hold on at all times, whether still or in motion.   All passengers must be seated during operation of the Equipment.  Failure to comply with this rule will result in immediate forfeiture of the Equipment without refund.
13. Whenever the driver is not seated on the Equipment, set the parking brake and remove the key from the ignition.
14. Any keys not returned with the Equipment will incur  an additional  charge of  $10.00 per key.   If lock/cable/key sets are provided with rental, Customer will be charged  $40.00 per set if any part of the lock/cable/key set is missing (including key tags/fobs), or if the lock needs to be cut off.
15. Equipment uses regular unleaded gas – do not allow Equipment to run out of gas. If Equipment needs to be towed in due to running out of gas, a tow fee may be charged.
16. Equipment is not permitted to be sub-leased by the Renter to any individuals.
17. For long term rentals, Customer is responsible to regularly check oil in Equipment and add oil (10W30) if oil level is low.
18. In the event of Equipment breakdown/failure, notify WGCS immediately (leave message) – not after end of event.
19. THIS RENTAL CONTRACT MAY BE CANCELLED/TERMINATED BY EITHER PARTY WITHOUT PENALTY NO LATER THAN 60 DAYS PRIOR TO THE DELIVERY DATE OF THE EVENT.  WGCS MAY ALSO TERMINATE RENTAL AT ANY TIME WITHOUT NOTICE AND TAKE POSSESSION OF THE EQUIPMENT IF ANY OF THE TERMS OF THIS CONTRACT ARE NOT COMPLIED WITH.
20. The undersigned (Customer) hereby agrees to release, hold harmless, indemnify and defend Willandale Golf Cart Sales, their respective members, officers, employees, subcontractors, from any and all responsibility, liability or damages including reasonable attorney fees arising from injuries to person(s) or damage to property which may arise from the use of these golf cars by the Customer/company named below, it’s employees, agents, or representatives. Customer/company’s obligations hereunder to defend shall extend to claims alleging the sole negligence, willful misconduct or violation of law of an Additional Insured Party when combined with other claims triggering Customer/company’s obligation to indemnify, provided however, that upon the final adjudication by a court of competent jurisdiction or written settlement between the parties, Customer/company shall be reimbursed for the portion of fees or losses so adjudicated as the responsibility of an Additional Insured Part  Customer/company’s indemnification obligations shall survive termination of this Agreement, shall extend to claims occurring after termination of this agreement, and are independent from, and not limited in any manner by the Customer/company’s insurance coverage as required by this Agreement.

Failure to comply with any of the terms of this contract may result in the Equipment being impounded without refund.

The Equipment is, and shall at all times, remain property of WGCS, and Customer shall have no right, title, or interest except as expressly set forth in this Rental Agreement.   No additions, deletions, improvements or modifications to the Equipment of any kind or nature shall be made by Customer.

This Rental Agreement is the entire Agreement between the parties and all prior agreements, negotiations and discussions are hereby merged herein and superseded hereby.  There are no warranties or representations that are not expressly set forth in this Agreement.  Terms and Conditions for Sales and Rentals are listed on page 5 of this document and are an integral part of the contract.  In the event of non-payment of rental invoice and said rental invoice is sent to collections agency, Customer agrees to pay all collections agency/attorney/legal fees. Customer agrees to the conditions set forth and acknowledges acceptance of the Agreement by signing below. The above rental will not be confirmed, and golf cars will not be delivered until we receive the signed copy in our office.

COVID Cancellation / Refund Policy – In the case that COVID causes an event to cancel or causes a change to the initial golf cart order less than 14 days prior the first date of the events golf cart handout, a refund shall be issued however, each cancelled golf cart shall be subject to a $100.00 cancellation fee per cancelled golf cart.